Category Archives: Information

Making your website GDPR cookie compliant

What is a cookie

A cookie is a small text file that is downloaded onto ‘terminal equipment’ (eg a computer or smartphone) when the user accesses a website. It allows the website to recognise that user’s device and store some information about the user’s preferences or past actions. Cookies are used by virtually all modern websites.

Cookie consent

Users must be given the option to consent or refuse to accept cookies. Cookies must be deactivated until that consent is given. The exception is for cookies considered Strictly Necessary, such as cookies that are set when a user logs into a site  and that are required to ‘remember’ this fact.

The only way to fully comply with the new GDPR restrictions on cookies is to set up a ‘granular’ cookie consent bar. This enables users to refuse certain types of cookie – for example analytics cookies or marketing cookies.

Your cookie policy needs to be up to date.

GDPR demands that specific document is provided, detailing which cookies are set by your site, and what they do.

Our GDPR-compliant cookie consent package includes three key components:

  • GDPR compliant cookie consent function to allow the visitor to choose which types of cookies are set, in compliance with GDPR regulations.
  • Custom Privacy Policy page including content compliant with GDPR legislation.
  • SSL certificate installed and configured for your site.

Read about our GDPR-compliant packages here

GDPR – creating a compliant Privacy Policy page

We’ve included some of the basics to help you get started. In general, most privacy policy laws require you to inform users of:

  • Your name (or business name), location, and contact information;
  • What information you’re collecting from them (including names, email addresses, IP addresses, and any other information);
  • How you’re collecting their information, and what you’re going to use it for;
  • How you’re keeping their information safe;
  • Whether or not it’s optional for them to share that information, how they can opt-out and the consequences of doing so;
  • Any third-party services you’re using to collect, process, or store that information (such as an email newsletter service, or advertising network).
  • Who is collecting the data?
  • What data is being collected?
  • What is the legal basis for processing the data?
  • Will the data be shared with any third parties?
  • How will the information be used?
  • How long will the data be stored for?
  • What rights does the data subject have?
  • How can the data subject raise a complaint?

Read about our GDPR-compliant packages here

You can read more on the ICO website:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-be-informed/

GDPR – is your website compliant?

You’ve probably seen and heard lots about the new GDPR legislation which came in a few weeks ago, but might not know exactly what it means you have to do to ensure your website is compliant after 25th May.

1) You need an up-to-date Privacy Policy.

You need to publish your privacy policy. This document must contain information about how your council processes any personally identifiable information, how long it is retained for and why you need to process it.

All our websites come with a page ready for you to add your policy to, linked into the site footer so users can easily find it.

Read more about privacy policies here.

2) Cookies

You might think your site doesn’t set cookies. However, cookies are an essential part of the functioning of all modern websites. For example, any site that you log into to make changes sets cookies to enable you to do this. So virtually all websites set cookies, including yours.

GDPR places new restrictions on cookies, as detailed here: https://ico.org.uk/for-organisations/guide-to-pecr/cookies-and-similar-technologies/

To clarify this, you are obliged to:

  • tell people the cookies are there
  • explain what the cookies are doing and why; and
  • get the person’s consent to store a cookie on their device
    • consent must be freely given, specific and informed
    • users should be able to disable cookies, and you should make this easy to do

There is an exception if the cookie is ‘strictly necessary’

Read more about making your website GDPR cookie-compliant here.

 

I realise this is a lot to take on. GDPR has resulted in a massive bureaucratic burden. We are here to take control of GDPR compliance for you and reduce any worries you may have.

Read about our GDPR-compliant packages here

Next Transparency Code Deadline: 1 July

Yes, it’s that time of the year again. You need to publish the following information no later than 1 July in the year immediately following the accounting year to which it relates:

  • All items of expenditure above £100
  • End of year accounts
  • Annual governance statement
  • Internal audit report
  • List of councillor or member responsibilities
  • Details of public land and building assets

More details are available on pages 6-9 of this document: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/388541/Transparency_Code_for_Smaller_Authorities.pdf

 

What is a responsive website and why does it matter?

A responsive website is one that adjusts to different screen sizes, whether someone is viewing it on a phone, tablet or desktop pc.

How can you tell if your site is responsive?

Simple, either view it on a mobile phone or if you are looking at it on your computer, just drag the edge of the browser to make it narrower and watch how the site responds. If you find that the site stays the same but just get smaller you are not offering your users a good browsing experience as it is difficult to read the text. A good design will re-flow – the different elements will rearrange themselves so that the content is easy to read at different screen sizes.

Alternatively, visit Google and enter the URL (web address) of your site: https://search.google.com/test/mobile-friendly

This is important for a number of reasons:

  • Nowadays, more people browse the web using their phone than using a traditional pc.
  • Sites that are not responsive can be hard to read on smaller screens or can result in the user having to scroll sideways to view the full page content.
  • Google prioritises sites that offer a good mobile experience – this means you site will rank higher in search results.

How can we help?

All our sites are designed to be fully responsive as standard. Let us set you up a new modern website.

Request a Quote Now!

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When must the annual parish meeting be held

The annual parish meeting is not a parish council meeting. The months when the meeting must be held and the starting time of the meeting are defined by law.

The annual parish meeting must be held between 1st March and 1st June (inclusive). The date must be decided by the parish council – not by the chairman or clerk.

The annual parish meeting may not start before 6pm (LG 1972 s 14 (4)).